Sample E-mail W9 Request
Dear [Contractor’s Name],
I hope you’re doing well. As part of our standard process and to ensure accurate tax reporting, we kindly ask that you complete and return a signed IRS Form W-9 before we issue any payments.
You can download the form directly from the IRS website here: https://www.irs.gov/pub/irs-pdf/fw9.pdf
Once completed, please return the form to us by [preferred method: email, secure upload, etc.] at your earliest convenience.
Please don’t hesitate to reach out if you have any questions or need assistance. We appreciate your prompt attention to this and look forward to continuing our work together.
Best regards,
[Your Full Name]
[Your Position]
[Your Company Name]
[Your Contact Information]